FAQ & Rules
FREQUENTLY ASKED QUESTIONS
ENTRIES & REGISTRATION
Q. When do online entries close?
A. Thursday 29th March, 2018 – 8PM
Q. When can I collect my registration pack?
A. Registration is located at the Gun Range see schedule for registration times
Q. Are late and on the day entries accepted?
A. Yes, there will be a late fee of $20. There will be EFTPOS facilities available.
Q. Is camping available Friday, Saturday and Sunday nights?
A. Yes, online payment accepted.
Q. Are generators allowed?
A. Yes, generators of a ‘silent’ variety (eg Honda Inverter). Please be respectful of your neighbours when running your generator. Use is discouraged between the hours of 10pm and 6am in the quiet camping areas (please refer to the Race HQ map).
Q. Are fires allowed?
A. There will be a communal fire inside the main race HQ area. Personal fires are permitted if the following conditions are met. A small brazier (raised off the ground) will be suitable. BYO wood. We ask that no fires are lit in the pit-lane area and that any ashes/coals are emptied in the main fire-pit area.
Q. Are pets allowed?
A. Hidden Vale is a nature refuge (plenty of kangaroos around at the moment!) and koala sanctuary, so there is a strict NO DOMESTIC PETS allowed on the property.
Q. What should I do with my rubbish?
A. As a Nature Refuge, it is important that we all ensure that the event hub, pit lane, camping and tracks remain rubbish free. We do not have many rubbish bins available, however, we do have large rubbish skips for you to take your accumulated rubbish to. Everyone is responsible for their own rubbish.
Q. Are we allowed to use the Spicers Hidden Vale pools?
A. Your camping and race fee does not include the use of the Spicers Resort Pool. There will be NO pool access for anyone other than paying Spicers Hidden Vale retreat guests. Please DO NOT use the Spicers Pools unless you are a paying guest in one of the resort rooms. This is out of fairness to those Spicers guests who have paid to stay at the resort for the weekend who may, or may not, be event related.
Q. Being a 24hr event, does that mean we can party all night long?!
A. Absolutely – party away! However, if you choose to set up in the designated ‘Quiet’ camping area, please be aware that this area is for those who wish to get a good nights sleep away from the nights festivities. Out of courtesy for those who will be making use of this camping option, please keep noise to a minimum within this area.
Q. Can I bring my Camper Trailer or Caravan.
A. Yes, arrival on Friday to set up recommended.
RIDING AT HIDDEN VALE
Q. Can I ride at Spicers Hidden Vale before the 24hr?
A. Yes. Hidden Vale Adventure Park now has daily trail access $10 for Adults 16 and under free with paying adult. See HVAP Trail-head for map.
Q. Are the courses marked?
A. The courses will not be completely marked and bunted until the final days prior to the event. As the park is open access to all, and is also a working cattle property, we need to keep the trails easily open and accessible. GPS files are available for the course though – please refer to our maps page for further trail information.
RIDING DURING THE 24HR/4HR/24MIN
Q. Do I have to ride for the full 24hrs/4hrs/24min?
A. No. The MERIDA HV 24hr, 4hr and AMB Kids 24min races are lap events, meaning you complete as many laps of the course as you are able – or want to – within the 24hr/4hr/24min period.
Q. When will I get my Timing Transponder?
A. Timing Transponders will be attached to the rear of your Race Plate, which you will pick up on the Saturday morning prior to your race at the Registration tent. As your transponders will be mounted to your plate, it is therefore essential for you to always have your race plate clearly visible and attached to the front bars of your bike. If you do not have your race plate, you will not have a lap time recorded.
Q. How do RELAY teams ‘transition’ to a new rider?
A. Transition for teams will equal a high 5 between team mates (returning rider and fresh rider) at the 8km ‘half way’ transition area, or a high 5 between team mates (returning rider and fresh rider) at your designated transition point at the 16km lap completion. You MUST make a physical ‘high 5’ contact before a new team mate may enter the track, and the returning rider must leave the track area. Only ONE team mate for relay teams may be out on track at any given time.
Q. How do Senior/Junior DUO teams compete? Do they both need to be on track together?
A. Duo teams must ride the course together. Both team members have to be on course at the same time and ride the full course together for their lap to count. Team members must cross the lap line/finish line within 30 seconds of each other.
HOW DO I GET THERE?
Q. So how do I get to Spicers Hidden Vale?
Q. Where’s the Gun Range?
A. After entering Spicers follow the signage heading out via the dirt road for about 800m.
MERIDA HIDDEN VALE 24HR RULES
The Race Organisers reserve the right to change any rules and regulations at any time to provide fair and safe riding conditions. Any changes to rules and regulations will be announced at a race briefing prior to race start.
RACE OFFICIALS AND MARSHALLS
Riders and support crew/non-riders must obey the directions of Race Officials and Marshalls at all times.
Saturday 31st March, 2018 – EEM Kids 24min race start is 1030 hrs, MERIDA HV 24hr race start is 1200 hrs and 4hr race start is also 1200 hrs. Riders will all start together at the sound of the hooter.
The race finish for kids race is 24min from the official start time. The race finish for 4hr race for all categories is 4hrs from the official start time. The race finish for the 24hr race for all categories is 24hrs from the official start time. At that point, the exit of pit lane will be closed and no more riders will be allowed to commence a new lap. Any rider who completes 1 lap will appear in the results as a finisher. A lap which is started before the race finish time has elapsed, and is completed after will be counted towards the rider’s results.
The age for age-based categories is the rider’s age on 31st March, 2018. A rider can only enter one category in the race. A rider cannot change entry category once the race has started.
Within each category, the rider who has completed the most laps is the winner. For riders on the same number of laps, the rider who has completed them in the shortest total race time will receive the higher placing. Progress results are live across the event weekend. Final results will be published at 1315 hrs.
Results are timed electronically using the Race Result Timing System and Transponders by Timing Results. Results are live and the link for the results page will be provided prior to the event.
Please contact Fleur Brooks at firstname.lastname@example.org with any queries.
The presentations and awards for all categories will be held on Sunday at 1330 hrs. Podium riders must be present in order to receive their prizes. The presentations and awards for the 4HR (Saturday Only Race) will be held on Saturday at 1745 hrs.
BIKES AND EQUIPMENT
You are allowed to use any number of spare/replacement bikes in the race. Solo riders will be provided with 2 copies of their race numbers at registration. Bike changes can only be made in the pit lane area. A rider cannot exchange bikes with another rider while on the course. Single Speed category riders are not permitted to have a different gear ratio on their spare bike.
International Standards approved bicycle helmets must be worn at all times while riding a bike during competition and practice.
ATTACHING YOUR BIKE NUMBER PLATE
Attach your bike number to the front of your bike using at least 3 ties, securely fastening it to the handle bar and ensuring that can be easily seen from the front. Your number should be in front of the brake cables and not wrapped around any part of the bike. The number cannot be altered, obscured, cut or de-faced. Solo riders will receive 2 front number plates and 2 smaller rear number plates. Team riders will receive 1 front number plate and 1 smaller rear number plate. The rear number plate can be attached to either the rider’s clothing/backpack or the bike, but it must be visible from behind. Category riders will each have specific number ranges and colours to permit easy identification on course.
The course will be marked by arrows, signs and bunting. Riders must follow the course and it is the sole responsibility of the rider to stay on the course. A rider who leaves the course for any reason must return to that same point on the course to resume a lap. While on course you must keep going in the direction of the course. If you have a mechanical problem, you cannot retrace your path to get to an assistance area, crossing the timing mats in the process. If you do so, that lap will not be counted.
At night, you must have a red rear flashing light, a white front light (it’s advisable to carry a spare white light or a small torch). You will be advised during the race when you must have lights fitted, and your support crew will be reminded Saturday afternoon by announcements.
The course will be marked by arrows, signs and bunting. Riders must follow the course and it is the sole responsibility of the rider to stay on the course. A rider who leaves the course for any reason must return to that same point on the course to resume a lap. While on course you must keep going in the direction of the course.
THE PIT LANE AREA
The pit lane area is part of the course. All riders must pass through it every lap. Each rider/team can choose to have a 3m x 6m space where they can place their own support tent/camp. All tent fittings, including ropes and pegs, must be within the allocated area. The rider can only receive assistance from their support crew inside or in front of their allocated pit area, keeping the traffic flow area clear.
WITHDRAWING FROM THE RACE
Riders may withdraw from the race at any time. If they choose to withdraw, they must notify the event staff at the timing tent. A rider who withdraws is not allowed to rejoin or resume the race. They must remove their race numbers and cannot ride on the course for the remainder of the event. If they have completed at least one lap, they will be awarded a race result.
General first aid care during the race is provided by our Medical team. If you are injured and assisted back to the event centre, then your lap will not count. Following treatment, the Race organiser will make a decision on whether you are allowed to continue the race, based on available medical advice.
Mechanical assistance during the race (repair and material) can be provided from other riders entered in the race while on-course however there is no obligation on a rider to help another rider. The pit lane area is the only area where riders can receive mechanical assistance from MTB Mechanics, their supporters and non-riding personnel. If you have a mechanical problem and continue to walk your bike along the course to the end of the lap, then that lap will be counted. If you shortcut the course to return to the start or are assisted back to the start (crossing the timing mats in the process), then that lap will not be counted and you must commence a new lap from the start when you are ready.
Riders walking their bikes must give way to a rider who is riding. If you are walking your bike, make sure you leave plenty of room for those riding to pass. The rider being overtaken has the right of way (unless they are walking their bike) until the overtaking rider is past and clear by one bike length. If you want to pass the rider in front on single track, call out “TRACK”. When the rider in front feels it is safe to pass, they will pull over to one side and call “PASS”. They may also call out “ON MY LEFT / ON MY RIGHT”. Let the rider in front know what you are doing by calling “ON YOUR LEFT / ON YOUR RIGHT”. If there will be more than one rider passing, let the rider in front know that as you pass them by calling, for example, “TWO MORE COMING THROUGH”. If you do not make this call, the rider in front will assume you have decided not to pass and will return to the centre of the track. The rider in front is under no obligation to let you pass, but slower riders and lapped riders should not delay faster riders unless it is unsafe to let them pass. Remember, if you are the overtaking rider, the conditions you feel are safe may not be considered safe by the rider you want to overtake. They may be less experienced than you, or they may have seen something on the track that you have not. Overtaking is not allowed on bridges or constructed ramps.